> ## Documentation Index
> Fetch the complete documentation index at: https://docs.useorbitcrm.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Availability & Working Hours

> Define when you're available for meetings. Set day-of-week rules, handle timezones, and override specific dates for holidays or time off.

## Creating Availability Schedules

An availability schedule defines the windows of time when people can book meetings with you. You can create multiple schedules and assign different ones to different event types — for example, a "Business Hours" schedule for client calls and an "Extended Hours" schedule for internal meetings.

**1. Open your availability settings**

Go to **Settings → Calendar** in the dashboard and scroll to your availability schedules. You can also edit your schedule from any scheduling page's **Availability** tab — both edit the same personal schedule.

**2. Create a new schedule**

Click "New Schedule" and give it a descriptive name like "Business Hours" or "Afternoon Only".

**3. Set your weekly hours**

Toggle each day on or off and set a start and end time for each working day.

**4. Set your timezone**

Choose the timezone that your availability is based on. Visitors will see times converted to their own timezone.

**5. Assign to event types**

Link this schedule to one or more event types on your scheduling pages. Event types without a pinned schedule use your default schedule.

## Day-of-Week Rules

Configure specific hours for each day of the week. Days can be enabled or disabled individually, and each working day has one continuous time window.

**Example Schedule:**

| Day | Hours |
| - | - |
| Monday | 9:00 AM - 5:00 PM |
| Tuesday | 9:00 AM - 5:00 PM |
| Wednesday | 9:00 AM - 5:00 PM |
| Thursday | 9:00 AM - 5:00 PM |
| Friday | 9:00 AM - 3:00 PM |
| Saturday | Unavailable |
| Sunday | Unavailable |

Your availability is personal to you. On group and round-robin pages, slots are only offered when every host is free in their own working hours and connected calendar — each host edits their own schedule from their own dashboard.

## Timezone Handling

Scheduling pages handle timezones automatically so both you and your visitors see the correct times.

* **Your timezone** — Set your base timezone when creating the availability schedule. All rules are defined relative to this timezone.
* **Visitor timezone** — Visitors see available times automatically converted to their local timezone. They can also manually select a different timezone from a dropdown.
* **Page default** — Regional pages (a French demo page and a US one, say) can start in a fixed time zone instead of the detected one. In the scheduling editor, open **Settings → Timezone display** and choose *Start in a specific time zone, but let invitees change it*. The page then opens on that zone (e.g. Europe/Paris) for everyone, including teammates previewing it from abroad, while visitors keep the dropdown. The third option locks the page to one time zone for in-person events.

> [!NOTE]
>
> **Automatic detection**
>
> The booking page automatically detects the visitor's timezone using their browser. This means a visitor in London will see your 9 AM EST availability displayed as 2 PM GMT.

## Date Overrides

Override your regular schedule for specific dates. Perfect for holidays, vacation days, or one-off schedule changes.

> [card] Block a Date
>
> Mark a specific date as unavailable. Useful for holidays, personal days, or company events where you won't be taking meetings.

> [card] Custom Hours
>
> Set custom hours for a specific date that differ from your regular schedule. For example, being available on a Saturday for a special event.

## Multiple Schedules

Create different schedules for different types of meetings. Each event type can reference a different availability schedule.

* **Business Hours** — Mon-Fri 9am-5pm. Used for: Client calls, demos
* **Extended Hours** — Mon-Fri 8am-7pm. Used for: Internal team meetings
* **Afternoons Only** — Mon-Fri 1pm-5pm. Used for: Focus time in mornings

> [!TIP]
>
> **Default schedule**
>
> Event types use your default schedule unless you pin a specific one. You can change which schedule is the default in **Settings → Calendar**.

***

## Next Steps

> [card] [Event Types](https://docs.useorbitcrm.ai/guides/scheduling/event-types.md)
>
> Configure durations and locations

> [card] [Notifications & Reminders](https://docs.useorbitcrm.ai/guides/scheduling/notifications.md)
>
> Set up email notifications


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